- your requested record(s)
- a date the City expects to fulfill your request;
- asking for clarification; or
- denying your request.
Your public records request will be categorized into one of four groups according to the following characteristics of the requested records:
- availability; and
- complexity of the request.
Category 1: Records are easily identified and immediately accessible, requiring little or no coordination between departments. Category 1 requests may take between 5 and 30 business days to fulfill.
Category 2: Request involves a large number of records that may not be easily identified or easily located and accessible. Requests may require some coordination between departments or may require third-party notification. Category 2 requests may take between 30 and 120 business days to fulfill.
Category 3: Request meets Category 2 criteria but is also complex, broad, or vague. In addition, it requires significant coordination between multiple departments, research by City staff who are not primarily responsible for public disclosure, and/or review by public disclosure staff to determine whether any of the records are exempt from production. Category 3 requests may take several months or up to a year to fulfill.
Category 4: Request meets Category 3 criteria but also requires legal review and/or additional assistance from third parties in identification and assembly. Category 4 requests may take between several months or more than a year to fulfill.
For more information, please review the City's New 2023 - Updated Public Record Request Policy. Please direct Public Records Request questions to the City Clerk’s Office.
Someone may have already requested the documents you are looking for. You can save yourself time by searching prior requests. You can filter by requestor, company, date, and description.
Some types of records are not kept with the City. Please check:
- Police: King County Sheriff's Office
- Fire and EMS: Eastside Fire & Rescue
- Water and Sewer: Sammamish Plateau Water and Northeast Sammamish Sewer and Water District
- Permits before 1999: King County Public Records Program
- Some building permits: MyBuildingPermit
- Stormwater system (GIS): Storm Bandit
- Engineering records (GIS): Engineering Records Vault
Public Records System Update
The website project team are still working on updates on the PRR system.
- Open and pending PRR's will be visible in the near future.
- Please wait for your submission to go through; otherwise, the system will submit duplicate PRRs. Thank you for your patience.